Event Hosting Guide
Prince George has always been recognized for hosting successful events of all types and over the years Prince George has successfully hosted hundreds of sporting events that bring people into our community who otherwise may not have come here.
Our goal as a community is to attract events that will bring new opportunities, people and money into our community therefore, “growing and diversifying the local economy”. Facilitating the growth of new events acts as a catalyst for the achievement of economic, sport, and cultural development as well as building social and community legacies. Staging events provides the impetus to develop highly skilled staff and volunteers: essential ingredients for advancing our community capacity.
In order to maximize Prince George’s hosting potential the Prince George Event Hosting Guide was created as a proactive approach that will provide direction to groups in identifying events, establishing support, preparing bids and executing the plans necessary to stage the “Best Ever Event” every time!
This is the Table of Contents for the Event Hosting Guide. All documents are in Portable Document Format [PDF].
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- Grants Available
- Event Bid and Proposals
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- Considerations before you bid
- Building the bid itself
- The Bid presentation
- Pre-Event Planning
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- Finance, Records, Incorporation
- Fundraising and sponsorship
- Liability, Contracts, Trademarks
- Prime Ingredients of an Event
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- Programming
- Marketing
- Promotions
- Volunteers
- Physical Requirements of an Event
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- Equipment
- Food & Beverage
- Accommodations
- Transportation
- On-Site Considerations
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- Registration
- Communications
- Box office and tickets
- Security and Policing
- Accident and Emergency procedures
- Insurance
- Wrapping Up the Event
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- Evaluation
- Sport Tourism Economic Assessment Model (STEAM)
- Sample Evaluation Form
- Evaluation
- Resources
- Contacts - CPG and others
- Sample Bids (Appendix A)
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- BC Winter Games 2006 [PDF]
- Sr. Men's National Fastball 2006 [PDF]
- Royal Bank Cup 2006 [PDF]
- Continental Cup 2005 [PDF]
- Sr. Men's Baseball Nationals 2005 [PDF]
- Sr. National Cross Country Ski Championships 2005 [PDF]
- National Aboriginal Hockey Championships 2004 [PDF]
- World Inline Hockey 2004 [PDF]
- Seniors Games 2002 [PDF]
- Special Olympics 2001 [PDF]
- Sample Documents (Appendix B)
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- Senior Men's National Fast Pitch Nationals 2006 Sponsorship Package [PDF]
- Senior Men's National Fast Pitch Nationals 2006 Media Release [PDF]
- Sr. National Cross Country Ski Championships Sponsorship Package 2004 [PDF]
- National Aboriginal Hockey Championships Sponsorship Package 2004 [PDF]
- Baseball Canada Senior Nationals 2002 Sponsorship Plan [PDF]
- Baseball Canada Senior Nationals 2002 Media Release [PDF]
- Baseball Canada Senior Nationals 2002 Promo Poster [PDF]
- Baseball Canada Senior Nationals 2002 Recognition Event [PDF]
- Baseball Canada Senior Nationals 2002 Volunteer Application [PDF]
- Feedback Form
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