City of Prince George

Event Hosting Guide

Prince George has always been recognized for hosting successful events of all types and over the years Prince George has successfully hosted hundreds of sporting events that bring people into our community who otherwise may not have come here.

Our goal as a community is to attract events that will bring new opportunities, people and money into our community therefore, “growing and diversifying the local economy”. Facilitating the growth of new events acts as a catalyst for the achievement of economic, sport, and cultural development as well as building social and community legacies. Staging events provides the impetus to develop highly skilled staff and volunteers: essential ingredients for advancing our community capacity.

In order to maximize Prince George’s hosting potential the Prince George Event Hosting Guide was created as a proactive approach that will provide direction to groups in identifying events, establishing support, preparing bids and executing the plans necessary to stage the “Best Ever Event” every time!

This is the Table of Contents for the Event Hosting Guide. All documents are in Portable Document Format [PDF].

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Event Bid and Proposals
  • Considerations before you bid
  • Building the bid itself
  • The Bid presentation
Pre-Event Planning
  • Finance, Records, Incorporation
  • Fundraising and sponsorship
  • Liability, Contracts, Trademarks
Prime Ingredients of an Event
  • Programming
  • Marketing
  • Promotions
  • Volunteers
Physical Requirements of an Event
  • Equipment
  • Food & Beverage
  • Accommodations
  • Transportation
On-Site Considerations
  • Registration
  • Communications
  • Box office and tickets
  • Security and Policing
  • Accident and Emergency procedures
  • Insurance
Wrapping Up the Event
  • Evaluation
    • Sport Tourism Economic Assessment Model (STEAM)
    • Sample Evaluation Form
Resources
  • Contacts - CPG and others
Sample Bids (Appendix A)
Sample Documents (Appendix B)
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